manosca8 Board of Counselors Records, 1933-[ongoing] Finding Aid Finding aid prepared by Karen Eberhart and Valerie Love. Encoding funded by the Andrew W. Mellon Foundation. Smith College Archives

Northampton, MA

Finding aid encoded using Perl scripts and edited in XMetal 2.0. Encoded by Brook Hopkins. 2003-06-03 Finding aid written in English. 2005-09-23 manosca8 converted from EAD 1.0 to 2002 by v1to02-5c.xsl (sy2003-10-15). Smith College Archives Board of Counselors Records, 1933-[ongoing] Finding Aid RG 30 Karen Eberhart and Valerie Love 2000 Encoding funded by the Andrew W. Mellon Foundation.

Collection Overview Smith College. Board of Counselors. Board of Counselors Records1933-[ongoing] RG 30 9 boxes (3 linear ft.) Smith College Archives

Northampton, MA

Advisory committee to the Smith College Board of Trustees. Contains meeting minutes, memoranda, newspaper clippings and lists. English. Biographical Note

The Board of Counselors was founded in 1950 by the Smith College Board of Trustees as an advisory committee. It was a revolving board made up of 25 members, originally either alumnae, their husbands, or fathers, who possessed some expertise and provided advice and opinions in specialized areas such as health, art, public relations, music, theatre, etc. Each counselor served on the board for five years, unless re-appointed. The Board of Counselors was divided into smaller committees which included: Afro-American Studies; Botanic Gardens; Campus School; Careers; Chapel; College Relations; Friends of the Library; Health Services; Multicultural Affairs; Museum; Nominating; Residence; School for Social Work; Science of Engineering; and Theatre. Each committee met once or twice a year. The Board of Trustees elected each committee chair and the general chair, who met annually in October at the time of the Trustees' meeting. The general chair of the Board of Counselors would then join the Board of Trustees meeting to report on the Board of Counselors' annual activity and advice.

Originally the Board of Counselors worked with the President of the College and the Board of Trustees in order to advise them in their duties of directing the college, as well as being available to the faculty for counsel and also worked with alumnae, friends of the college, and the general public to insure a wider understanding of college policies, plans, and needs. However, in 1998, the Board of Counselors stopped reporting to the Board of Trustees, and the position of general chair was discontinued. Instead, the committee chairs work more closely with department heads and senior staff members to serve the specific needs of each department. Committee chairs work with department heads to plan meetings as needed. The President makes all appointments to the Board of Counselors committees, including all committee chairs. Official committee correspondence, reports, and nominations for committee membership are channeled through the Office of the President. See the file titled History in Series I: General for an overview of the changes made to the counselors over the years.

Scope and Contents of the Collection

The records of the Board of Counselors consist of three (3) linear feet of material. They are composed primarily of meeting minutes, memoranda, newspaper clippings and lists. The documents were created between 1933-1998 with the majority falling within 1950-1988. There are a few photographs in Series I. General as well as in the files of individual counselors in Series III. Individuals. The records provide a good overview of the history of the counselors and the type of work they performed. The procedure manual dating from 1957-1971 is particularly useful for information about how the group organized itself and the purpose of the various committees.

Organization of the Collection

This collection is organized into five series:

I. General II. Subject Files III. Individuals IV. Annual Meeting V. Committees Information on Use Terms of Access and Use

The first three series: General, Subject Files and Individuals are open without restrictions. The series on Annual Meetings and Committees are permanently closed and open only to the Board of Trustees, the staff in the Office of the President, and the professional staff in the College Archives.

All rights are owned by Smith College and permission is required for publication beyond "fair use."

Preferred Citation

Please use the following format when citing materials from this collection:

Board of Counselors Records, Box #, Smith College Archives.

Additions to the Collection

Additions to these records arrive in the College Archives on a regular basis. Please contact the College Archives for the most up-to-date information.

History of the Collection

The records of the Board of Counselors came to the College Archives through various channels. Information about individual counselors and the activities of the group were collected by the staff in the archives over the years. In addition to that material, Rosemary Wilcox Dickerson '51, Chair of the Counselors from 1991-98, donated most of the annual meeting and committee materials (Accessions 98A-72, 00A-65). Material was also transferred from the Office of the President (Accession 00A-64).

Processed by Karen Eberhart and Valerie Love '02.

Search Terms Smith College. Board of Counselors. Smith College--Administration. SERIES I. GENERAL (1950-1998) 5 linear inches

This series includes historical information about the founding and operation of the Counselors. It also contains lists of the Counselors for nearly every year of their existence. Counselor lists can also be found in the Course Catalog. This series is open without restrictions.

1 1 By-Laws 1950 1 2 Chair Duties 1950,1990,n.d. 1 3 Committee Lists 1955-58, 1968-74, 1984-87 1 4 Correspondence 1950-1975 1 5 Correspondence 1987-1991 1 6 Counselor Lists 1951-78, 1980-85, 1987-92, 1995, 1997-98 1 7 History 1950-86, 1998 1 8 Mailings to Counselors 1951-60 1 9 Mission Statement 1987-88 1 10 News clippings 1951-57 1 11 Photographs 1960-65, n.d. 1 12 Procedures Manual 1957, 1966-71 1 13 Publications 1965, 1975, 1977, 1986, n.d. 1 14 Schedule 1979 SERIES II. SUBJECT FILES (1972-1991) 2 linear inches

This series contains folders on subjects of concern to the college. Most of the topics center around the issue of diversity on campus. This series is open without restrictions.

2 1 Chapel 1986-91 2 2 Diversity 1990-91 2 3 Friends of the Library 1972, 1982 2 4 Lesbianism 1991-92 2 5 Multiculturalism 1990-91 2 6 Smith Design for Diversity 1988-89 SERIES III. INDIVIDUALS (1933-1976) 3 linear inches

This series has a file for most of the individuals who served as counselors. The files consist of press releases announcing their election as a counselor and in some cases also a brief biographical sketch, curriculum vitae and/or a photograph. Lists of Counselors and their terms of service can be found in Series I, the College Archives card catalog under Counselors and in the Course Catalogs. These files are open without restrictions.

2 7 Abbot, Jere 1933-35, 1941, 1967 2 8 Anderson, Thomas D. 1962 2 9 Arnstein, Robert L. 1960, 1965 2 10 Averill, Janet White 1966 2 11 Baumgartner, Leona 1972 2 12 Bennet, Margaret Goldthwait 1960-65 2 13 Bloch, Jean Bowen n.d. 2 14 Bodman, Herbert L., Jr. n.d. 2 15 Bornholdt, Laura 1962 2 16 Bradley, Wilson, Jr. n.d. 2 17 Byard, Margaret Mather 1967 2 18 Campbell, Marilyn Knapp 1973 2 19 Clark, Eleanor c.1974 2 20 Comfort, Ethel 1963-65 2 21 deLaittre, John n.d. 2 22 Deland, F. Stanton, Jr. 1967 2 23 Dryfoos, Orvil E. 1962-63 2 24 Fleming, Shirley c.1975 2 25 Fulton, Joyce P. 1971 2 26 Gamble, Ted R. 1950 2 27 Gordon, Edward J. 1968-75 2 28 Greenleaf, Cynthia c.1973 2 29 Griswold, Mary 1954, 1956 2 30 Henneman, Esther Ogden 1958 2 31 Hirschberg, Nell c.1972 2 32 Hofer, Philip 1950 2 33 Holden, John A., Jr. 1965 2 34 Jakobson, Barbara n.d. 2 35 Kelley, Peggy Clark 1961-66 2 36 Leab, Katharine Kyes 1971-72 2 37 Mason, Lucile 1964-66, 1976 2 38 May, Elizabeth Stoffregen 1963-65 2 39 Milliken, William G. 1967 2 40 Morris, Frank E. 1972-76 2 41 Niederman, James Corson 1978 2 42 O'Boyle, Nancy Millar c.1974 2 43 Ostergaard, Ann c.1974 2 44 Phelps, Edith Blakeslee 1962-65 2 45 Pitman, Helen S. 1965-66 2 46 Pollack, Mabel Frown 1963 2 47 Powers, Frances C. 1962-63 2 48 Rankin, Clara T. n.d. 2 49 Reynolds, George S. 1950 2 50 Richmond, Eleanor Angle 1965, 1968 2 51 Robertson, Anne Tuck c.1976 2 52 Scott, John Jay 1968 2 53 Smith, C. Cabanne 1955 2 54 Smith, Llewellyn P. 1970 2 55 Sosland, Morton I. 1972-73 2 56 Stair, Lois Harkrider n.d. 2 57 Stookey, Elizabeth B. n.d. 2 58 Sutton, Percy E. n.d. 2 59 Tarlin, Janice n.d. 2 60 Taylor, Nell Cochrane n.d. 2 61 Thomas, Caroline Bedell 1962 2 62 Truman, Elinor 1972 2 63 Warburg, Frederick Marcus 1954-58 2 64 Weltman, Esther Ziskind 1966, n.d. 2 65 White, Paul Dudley 1950-55 2 66 Wing, Virginia 1964 2 67 Wright, Moorhead 1962 SERIES IV. ANNUAL MEETINGS (1951-1997) 7.5 linear inches

RESTRICTED

This series contains the agendas, minutes and supporting documentation for the counselors annual meetings. The files are permanently closed and open only to the Board of Trustees, President's Office staff and the professional staff in the College Archives.

3 1 Annual Meetings 1951-53 3 2 Annual Meetings 1954-56 3 3 Annual Meetings 1957-63 3 4 Annual Meetings 1965-69 3 5 Annual Meetings 1970-74 3 6 Annual Meetings 1975-79 3 7 Annual Meetings 1980-85 3 8 Annual Meetings 1986 3 9 Annual Meetings 1987-90 4 1 Annual Meetings 1991-92 4 2 Annual Meetings 1993-94 4 3 Annual Meetings 1995-96 4 4 Annual Meetings 1997 SERIES V. COMMITTEES (1950-1994) 2 linear feet

RESTRICTED

This series includes the files documenting the work of the committees. The files include agendas, minutes and supporting documentation. The files are permanently closed and open only to the Board of Trustees, President's Office staff and the professional staff in the College Archives.

4 5 Afro-American Studies 1968-70 4 6 Afro-American Studies 1971-74 4 7 Afro-American Studies 1975-88 4 8 Afro-American Studies 1989-91 5 1 Afro-American Studies, misc. related materials n.d. 5 2 Botanic Gardens 1992 5 3 Campus and Day School 1971-75 5 4 Campus School 1976-88 5 5 Campus School 1988-91 5 6 Campus School 1992-94 5 7 Careers 1957-82 5 8 Chapel 1964-66 5 9 Chapel 1967-75 6 1 Chapel 1976-79 6 2 Chapel 1981-89 6 3 Chapel 1990-93 6 4 College Relations 1989-91 6 5 College Relations 1990-94 6 6 Committee Recommendations 1977-83 6 7 Executive 1969-70, 1974 6 8 Friends of the Library 1971-81 6 9 Friends of the Library 1982-87 7 1 Friends of the Library 1988-91 7 2 Friends of the Library 1992-94 7 3 Health and Infirmary 1950-75 7 4 Health and Infirmary 75 YEAR RESTRICTION 1959 7 5 Health Services 1977-91 7 6 Infirmary 1950-75 7 7 Multicultural 1992-93 7 8 Multicultural 1993-94 7 9 Museum 1971-88 7 10 Museum 1989-90 8 1 Museum 1990-93 8 2 Museum 1993-94 8 3 Museum 1995 8 4 Museum n.d. 8 5 Music 1979, 1982, 1983 8 6 Nominating c.1961-69 8 7 Nominating - Candidates 1954-55, 1970-80 8 8 Nominating - Candidates 1980-90 8 9 Nominating - Candidates 1990-93 8 10 Nominating - Reports 1955-70 8 11 Physical Education 1976-83 9 1 Planning 1957, 1971, 1975 9 2 Program 1957-58 9 3 Public Relations 1958 9 4 Residence and Recreation 1963 9 5 Residence 1975-80 9 6 Residence 1981-89 9 7 Residence 1991-93 9 8 School for Social Work 1976-92 9 9 Science and Engineering 1977-87 9 10 Summer Internship 1971, 1975 9 11 Teaching and Research on Women 1990 9 12 Theatre 1968-75 9 13 Theatre 1975-84 9 14 Theatre 1985-92